An appointment letter plays an imperative goal in an employee's life. It certainly imparts the required information in an employee's life cycle. It officiates the beginning of the journey of the employee in the organization.
An appointment letter comes in with a few added documents. This increases the impartiality of an appointment letter. To gain a better insight into the imperativeness of appointment letter let’s take a look at the elements included in the appointment letter format:
Designation
Appointment letter format includes the designation of the candidate. It includes an extensive version of explanation that designation along with the responsibilities that will be bestowed to the employee while his/her association with the organization.
Commencement date
It includes the commencement date of the employee. It explains the details of the probation period the candidate has to serve in the organization before receiving a confirmation letter along with the benefits assigned to the employee.
Personnel details
Appointment letter plays an important role in the employee selection process. It officiates the date and emarks the candidate as an employee of the organization. This is why it becomes imperative for the team to include personal details in the appointment letter. It includes details such as employees address, employment details such as employee code, email address and even assets that will be given to the employee. This is why it is essential to maintain a healthy record of the personal details of the employee. This in a way confirms that the employee details are verified and can be induced in the data available in the organization's application.
However with the virtual mode of functioning onboarding procedures these data is verified and in some cases uploaded by the employee himself/ herself. This avoids the risk of any unwanted error in data updated within the records of the organization.
HR policy
Appointment letter comes along with a handy guide book of HR letters. It mentions the policies that are to be maintained within the organization in order to establish a decorum within the organization. With the signing of the appointment letter the employee agrees to the terms and conditions that come along with the designation of the employee. For instance, the signing of the appointment letter induces the employee to agree to maintain a privacy policy for the betterment of the organization.
On the day of appointment the employee has to sign an agreement. This agreement includes all the terms and conditions that need to be fulfilled in order to maintain a healthy employment relation with the employer.
Purpose of the organization
The appointment letter of the employee includes the terms and conditions and the purpose of the organization. The reason behind this is if the employee is not aware of the purpose of the organization, he.she may fail to resonate and invest more effort to work in the organization. The role is well explained only if the employee understands the impartiality of the roles.
These are a few elements that are included in the appointment letter which imparts all the required information that a candidate should be aware of before joining the organization. It also ensures that the employee is aware of the policies that need to be maintained within his/her tenure of appointment.
This is why an appointment letter should be paid attention to. Any candidate who is about to begin a new journey with any organization should go through the appointment letter along with the HR handbook to gain insight into the policies. If in case any trespassing violation of any code takes place he/she has to pay the price. Itr may even cause the organization to pay a price in form of penalty or monetary loss. Such violations can even turn to causing legal obligations. So next time ensure that the candidate is aware of each clause that is to be mentioned in the appointment letter.
