After shortlisting from dozen of resumes and holding several rounds of long interviews you’ve finally found the perfect candidate. Now you want to move forward with the hiring process. After the verbal confirmation, how to seal the deal? You know it already— issuing an offer letter.
Often people confuse the offer letter with the appointment letter. So, let's get our basics right.
What is an offer letter?
An offer letter is an official document that is created by the company for the employee to accept the job offer and the terms and conditions of that particular job role.
Things to be included in an offer letter:
- Company name and address
- Job position/ title
- Date of joining
- Terms of employment
- Base salary and benefits
- Offer letter deadline/expiration date
Do’s and dont’s of job offer letter:
- DO’s:-
- Formalize your intent to onboard the candidate with an offer letter that includes information related to the position, salary, location, etc.
- Give the employee a clear idea of the work responsibilities, so that they know exactly what they are expected to do
- Don't forget to mention that you are happy to welcome the new employee and you are looking forward to working with them
- DONT’s:-
- Don't use the language that implies unprofessionalism and a casual brand’s standpoint
- Don’t leave the candidate doubtful about the reporting person or whom they should connect to, make sure to send the signed offer letter.
Hiring the right candidate is exciting but also exhausting. So, when you find the right candidate for a position make sure to extend the offer letter just right. For that, you can take note of the above points when extending the offer letter. You still have to be careful about what you write.
If done manually, drafting offer letters can be time consuming and tedious. So, to save time and energy, HRs can rely on offer letter templates easily available on the internet. Not to forget, companies can also invest in HR software that comes with in-built HR letter templates.
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