Attendance management software has functioned as a pillar for the organization functioning from remote locations. Several organizations have considered to opt for such web based attendance management software. It is a difficult task to choose from numerous applications with different features. The employer can easily be confused with these features. It is essential for the employer to make a calculated decision while opting for any such software. Here are five essential features that any employer should consider before opting for an attendance management software.
Let’s delve into these features a to get a better understanding:
User interface
The foremost element that an employer looking for attendance management software should be concerned with is that the application should be user friendly. A complicated feature will create hurdles for the existing employee to function on these applications. Web based application that is accessible to the employee and the manager at the same point of time. Easy access feature assists the employee to mark in and out time without having to worry about it.
Management of time
Management of time has an important role to play for any organization. It is the management of time. In the present world time is equally valuable as money. It is essential for the human resource management team to ensure that the working hours of the employees are utilized. Attendance management software provides the human resource team and managers to create and manage a timesheet for the shift timings of the employees. It empowers them to manage the log in/out hours and assign tasks in accordance with the KRAs of the employee.
Absence and leave management
Leave management tool empowers the employee to manage his/her own time off requests in case of planned leaves such as appointments, vacations or holidays. They can view pivotal information such as number of casual leaves, earned leaves and holidays from the portal. An easy approach to apply for leaves using these tools decreases the unwanted chaos and workload of the human resource management team. Web based application tracks and monitors leave benefits that each individual related to the organization can claim in due period of time. For instance, PTO or vacation leave requests in their time off to ensure that they receive proper compliance and compensation in accordance with the company's policy.
Management of employee
The database infused in the attendance management software comprises of all the information related to the employee. It provides the employee with easy mobile access via apps aiming to smoothen the visibility of the information and the accessibility of the software. Such an initiative is bound to smoothen the approach for the employees empowering them to mark their attendance and access roasters for the week. These applications are helpful for the managers and the team leads. It automates certain activities such as notifying the employees of the new roasters, schedule alerts, instant message alerts etc.
Integration
One of the major concerns of any employer considering to opt for an attendance management software is the compatibility of the software with the existing cloud based applications. Organizations tend to adopt various cloud based applications that can be combined and function for improved results. Such integrated applications transmit required information to the software. For instance, the payroll software ingrains the attendance data from the attendance management software which automatically calculates the salary of the employee. It briefs the payroll team of the allowances and the overtime hours that need to be paid to them.
Having said that, it is essential for the employer to consult the IT team before opting for any attendance management software. This will provide adequate knowledge to the employer of the IT infrastructure of the organization. As vendors opt to infuse new features such as geo attendance tracking in the software. In case the It infrastructure lacks to affiliate the software the organization will fail in utilizing the benefits provided by the software. It is wise for the employer to take a calculated decision and switch to a compatible attendance management software for the organization.
